Documents related to a company’s finances are highly sensitive, so anyone working in this field must be 100% confident that no unauthorized users can gain access to these files. Third party servers and hosting providers add a layer of risk into any transaction. Content Circles eliminates that risk by passing files, through a secure link, directly between the creator of the document and its intended recipients, without an intermediary.
Teams of accounting professionals work with in-house staff, agency staff, legal and financial management. Some members of the team are employees, but many are not. The systems that govern the computers of such a mixed workgroup can create havoc when an organization tries to use legacy content management systems, email or other file server of file transfer tools.
Content Circles eliminates the need for all of these overlapping systems by creating a secure P2P connection between authorized team members, regardless of what network they are on or their physical location.
The number one concern is the ability to exchange files effectively with clients. Meeting the differing security compliance requirements of the different parties to a financial transaction and the regulatory agencies that are often involved is very expensive and complex. Most systems are difficult to use and lastly it is also difficult to exchange files internally (either on the client side or on the accounting firm side).
Who on the team is working on the most current, most accurate version of the document? This question inevitably plagues every extended financial team on a project. Content Circles simplifies the organization, tracking, revision control and monitoring of who has accessed the documents, when the changes were made and in what order. There is never any question about the most up to date version of a document.
M&A deals are driven by fixed time deadlines and high-pressure, results-driven environments. Documents and financials are exported from existing financial and ERP systems and must be reviewed for accuracy in the preparation of organizational financials. Typically these documents go through many layers of review, edit and review, with multiple staff at all levels of several organizations required to sign off on the final product.
Financial and related documents are highly sensitive, so anyone working in this field must be 100% confident that no unauthorized users can gain access to these files. Third party servers and hosting providers add a layer of risk into any transaction. Content Circles eliminates that risk by passing files, through a secure link, directly between the creator of the document and its intended recipients, without an intermediary. Content Circles eliminates the need for all of these overlapping systems by creating a secure P2P connection between authorized team members, regardless of what network they are on or their physical location.
Many accounting staff work in highly mobile environments, away from their home offices, at client sites or on the road for a majority of their working hours. They need instantaneous access to the most current documents and cannot be constrained by firewalls or having to upload and download documents to and from third party service providers. They need documents now and they need to be certain of their authenticity and version.
Content Circles can function in an online or offline environment. When working offline, documents stored in Content Circles synchronize automatically and in the background the next time a connection is made to the work group. Workgroup members can be connected and synchronized together or through the Content Circles Private Team Cloud, thus ensuring real-time synchronization whenever an internet connection is established.
Content Circles builds redundancy into the core of the product and offers the capability at no extra charge. The application always backs up the documents stored in Content Circles. Whether that redundancy is delivered by other members of the workgroup (where the files are replicated automatically) or from documents stored through the easy to set-up and use Content Circles Private Team Cloud, customers never have to worry about an outside service provider outage. It is only through years of experience building highly secure and complex enterprise content management solutions, that the team has been able to build such advanced technology into a peer-to-peer application.
Professional Staff today do not have time to learn to use new products an technologies so it is incumbent on providers to build and deliver solutions that require little to no training, no IT resources, no custom network, database or server resources. The solutions should just work out of the box.
Content Circles is the perfect solution for all accounting and finance professionals, whether they are in-house, on-staff at an accounting firm, or members of an executive team or finance organization. The right documents are available at the right time and place, whenever they are needed. The documents are up-to-date, secure and readily accessible.
Contact Content Circles today at info@contentcircles.com, or 650.847.5739 to learn more about how Content Circles can help your organization. www.contentcircles.com